The Parish Clerk
The role of the Clerk:
The Clerk's role is that of Chief Executive, the Proper Officer and the Responsible Finance Officer.
The Clerk is there to provide background information in an advisory role.
Clerks do not make decisions except if delegated to do so within the Parish Council's resolved policy.
The Clerk to the Council, as Proper Officer of the Council, is under a statutory duty to carry out all the functions, and in particular, to serve or issue all the notifications required by law of a local authority's Proper Officer.
The Clerk is totally responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out.
The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority's activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions.
The Clerk is responsible for all the financial records of the Council and the careful administration of its finances.
The general responsibilities are:
To ensure the Council acts within the law
To advise and implement policy
To manage resources
To maintain financial records
To administer finance for audit
To deal with electors
The specific responsibilities of a clerk:
· To issue the Precept (make sure the information is submitted to TDC in time)
· To balance the accounts and prepare accounts for audit
· Organise Council's insurance
· Deal with all correspondence
· Pay invoices
· Reading/ summarising all reports
· Advising on action
· Preparing notices
· Keeping up to date with all aspects of Parish Council business (attending training)